FREE TEXT INVOICE in AX2012:
DESCRIPTION
In business, sometimes processes require that items are sold
which are not directly purchased. By using Microsoft Dynamics AX 2012, you are
able to sell an item using free text invoice, as well as enter the unit price
and quantity for better visibility.
One of the many improvements introduced to free text invoices
in Microsoft Dynamics AX
2012 includes the ability to enter quantities and unit prices
on free text invoice lines – since the option to input price and quantity in
free text invoice was not available in earlier versions of Microsoft Dynamics
AX.
With Microsoft Dynamics AX 2012, a free text invoice line can be
used to sell a quantity of any kind of goods, services, or rights – providing
unit price and quantity information to the customer. It also helps basic amount
calculation, and it helps to better identify and explain charges to customers.
This article will describe how you can use unit price and
quantities in free text invoice of Microsoft Dynamics AX 2012.
What is changed in Microsoft Dynamics AX
2012?
In Microsoft Dynamics AX 2009, there is no scope of entering
unit price and quantities in free text invoice.
In Microsoft Dynamics AX 2012, improvement has been done to
include unit price and quantities in free text invoice.
The Process
Let’s use ABC Company as an example – ABC Company wants to sell
the surplus goods that are left over from a large project recently completed.
The goods were not purchased through the inventory system; therefore, they
cannot be sold through a sales order.
Instead, they must be sold through a simple free text invoice
transaction. A subcontractor has requested to purchase 15 pieces and ABC
Company agreed to sell all 15 for USD $50.
To create a free text invoice with quantities and amounts,
follow these steps:
1.
Click Accounts receivable > Common > Free text
invoice > All free text invoices.
Fig 1: Navigation path for a free text invoice
2.
Click New > Free text invoice to create a
new free text invoice.
3. Select
a customer in the Customer field, and enter any additional information.
Fig 3: Select Customer and other information in the Free Text
Invoice Header
4. Click
Add Lines in the Invoice Lines grid.
Fig 4: Click Add Lines in the Invoice Lines grid to create a
free text invoice line
5. In the
Description field, type a description for the invoice line.
6. In the
Main Account field, select the ledger account to be used for posting.
7. Select
Sales Tax Group and Item Sales Tax Group.
8. In the
Quantity field, type 15 as a number for the quantity.
9. In the
Unit price field, type 50 as an amount for each quantity in the invoice line.
Notice the Amount field is updated with the extended amount.
Fig 5: Add details of Quantity and Unit Price in a free text
invoice line
10. Click
Charges and add charges if required.
Fig 6: Click Charges in the Action pane and add Charges in the
free text invoice line
11. Click
the Total option in the Action pane to check the Total. Check that the Subtotal
Amount, Sales Tax, Charges and Invoice Total are correctly calculated.
12. Post
the free text Invoice.
Exceptions: Free Text Invoices without
Quantities
When a quantity or unit price is not available for the free text
invoice line, the fields can be left blank.
For example, if you do not have a unit price and quantity for
the line, only a total amount for the line, you can ignore the Unit Price and
Quantity fields and then enter an amount for the line. The system will display
the amount entered, and the Unit Price and Quantity fields will remain blank.
You can also enter a Quantity and enter an Amount, leaving the
Unit Price field blank.
